“Management Not Responsible for Ball Failure”
–Shindig
The New England Browncoats are the hosts for the 2010 Browncoat Ball! We all look forward to having a fun, successful and safe gathering.
As part of achieving this goal, persons planning on attending the Browncoat Ball (BCB) functions are asked to read and understand the policies set forth below, which will be enforced for the gathering. Any attendee who violates these policies (i) may be asked to leave the function immediately, (ii) may have his or her admission to the remaining functions of the Browncoat Ball revoked, without refund, if the violation is deemed serious enough to warrant such action, in the sole judgment of the New England Browncoats and its officers, and (iii) if violations of law are involved, will be reported to the local police.
Limited Admission to Events:
Because of the size of the available facilities at the Crowne Plaza Hotel, admission to the Browncoat Ball will be limited to approximately 140 people, including members of the The New England Browncoats. Aside from a limited number of tickets set aside for the members of The New England Browncoats and the Browncoat Ball staff, all admissions will be sold on a first come, first served basis. Obtain your tickets in advance – do not count on showing up at the event and being able to acquire tickets at that time.
Merchandise Sales:
At this time, the New England Browncoats anticipate that the some or all of the various performance artists engaged for the Browncoat Ball will be selling their own CDs, videos and other items in connection with their performances at specific Browncoat Ball functions. However, no person will permitted to sell souvenirs, T-shirts, CDs, records, videos or items of any other sort at the Browncoat Ball except pursuant to the prior written consent and agreement of the New England Browncoats.
Refunds:
The Browncoat Ball (BCB) committee is required to make non-refundable deposits and purchases while planning and executing the Browncoat Ball. As a result, we are unable to grant refunds for BCB registrations. If you cannot attend, you may sell your membership to someone else; you must contact the Browncoat Ball and notify them of this transfer. Refunds for hotel reservations, airline tickets, etc. are at the discretion of the issuing authorities.
Drugs & Alcohol:
The Browncoat Ball and the New England Browncoats recognize all state and federal laws regarding the possession, use and distribution of illegal substances. The Browncoat Ball staff reserves the right to revoke the Browncoat Ball membership of any guest found with or discovered under the influence of illegal substances.
The state of Rhode Island recognizes the legal drinking age as 21 years old. If the consumption of alcohol by a minor in a public place is brought to the attention of the BCB Staff, the staff will ask the attendee to leave the area.
The purchase and consumption of alcohol at these events will be through the Crowne Plaza Hotel’s beverage license and will be subject to the Crowne Plaza Hotel’s rules and regulations. Among other matters, this means that the restrictions imposed by the Crowne Plaza Hotel on the consumption of alcohol in public areas of the hotel will be in effect.
The New England Browncoats cannot and do not prohibit “room parties” in a private hotel room, but we remind all attendees that their conduct within their hotel room remains subject to applicable law and the rules and regulations of their hotel. We encourage all attendees to be responsible for their party and guests.
Smoking:
The state of Rhode Island prohibits smoking statewide in all enclosed workplaces in Rhode Island, including bars and restaurants. The hotel does have smoking guest rooms, but these may not be available at the negotiated Browncoat Ball rate.
Weapons:
No live firearms of any kind will be permitted at any activity hosted by the BCB. Only plastic, cast-resin “prop” and non-firing replica firearms are permitted. The Ball staff reserves the right to inspect such weapons and to reject them if they, or your behavior with them, are found to be unsafe. In the event of any uncertainty as to the nature of the prop or replica, the judgment of New England Browncoats will be final.
Prop weapons displayed in the Prop Museum are for viewing only and are not to be handled. The “dueling” event will be done using NERF weapons provided by the Ball; you may not bring your own weapon.
Security:
No off-duty police or other security personnel are being hired for any of the Browncoat Ball functions. While the Crowne Plaza Hotel has its own security people for its grounds, and the New England Browncoats will have various staff members on duty at each of the Browncoat Ball functions, no representation or warranty is made that any of such persons are licensed or trained law enforcement personnel.
All attendees are expected to follow the safety and security instructions given by Crowne Plaza Hotel security personnel and the designated staff members of the Browncoat Ball. All designated Browncoat Ball staff members will be wearing readily identifiable clothes and badges, indicating their position.
Failure to comply with any safety policies or instructions may result in you being asked to leave the BCB (see above).
Liability:
You attend the Browncoat Ball at your own will, by your own consent and at your own risk. The Browncoat Ball and the New England Browncoats take no responsibility for anything untoward which may happen during your participation in BCB activities. We make no guarantee, explicit or implicit, that the various venues, locations, tours, means of transport, activities and events of the BCB are free of potential hazards of any kind or nature.
Children:
No children under the age of 16 will be admitted to any of the Browncoat Ball functions. No baby sitting or child care services will be provided by the New England Browncoats or the hotel. Guests are responsible for arranging for their own child care.
The Final Rule:
REGARDLESS OF ANYTHING ELSE, YOU MUST COMPLY WITH ALL LAWS AND REGULATIONS OF THE STATE OF RHODE ISLAND, THE CITY OF WARWICK, THE CROWNE PLAZA HOTEL AND THE NEW ENGLAND BROWNCOATS.
Legal Stuff:
The Browncoat Ball is the brain child of the Chicagoland Browncoats. It is being hosted this year, with their blessing, by the New England Browncoats at the Crowne Plaza Hotel in Warwick, RI. Both the Chicago Browncoats and the New England Browncoats are purely fan-run entities, and neither is affiliated in any manner with Joss Whedon, Fox Television, Universal Pictures or anyone else of relevance to the Firefly TV series or the Serenity movie.
The New England Browncoats do not promise that this website will be error-free, uninterrupted, or that it will provide specific results from use of this website or any content, search or link on it. This website and its content are delivered on an “as-is” and “as-available” basis. The New England Browncoats will not be liable for any damages of any kind arising from the use of this Site, including without limitation, direct, indirect, incidental, punitive and consequential damages.